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Mead Public Library invites your organization to reserve the Josephine A. Rocca Meeting Room for use by a group of 15 or more people. The room, located off the lobby on the first floor, is available on the same basis to all community groups, regardless of their beliefs and affiliations. For-profit or merely social meetings do not usually qualify for use of this room. However, business, corporate, and for-profit organizations may qualify to use the room as described in the guidelines.
Now you may check availability and reserve the Rocca Meeting Room online. You may view photos of the four standard meeting room setups. The library's Rocca Meeting Room has an "induction loop" system which magnetically transmit sound to hearing aids and cochlear implants with telecoils (T-coils).
Josephine A. Rocca was a staff member at Mead Library for 36 years. She retired in 1989 as assistant director and died in 1993.
Who Is Eligible to Use the Rocca Room?
Are you interested in holding an educational, civic, cultural, or public information event?
Is your group not-for-profit (official tax status is not required)?
Will your reservation request be for a date not more than 90 days in advance?
If so, you are eligible for free use of the Rocca Meeting Room. The Rocca Meeting Room may be booked by a not-for-profit group up to two times per calendar year.
Is your organization a business, corporate, or other for-profit organization?
Then you may be eligible to use the Rocca Meeting Room with certain limitations: a business or staff meeting for a $50 fee, or a public information session about products or services.
Please note that the capacity of the Rocca Meeting Room ranges from 70 to 135, depending on the use of tables and/or chairs. If your group will number 15 or less, we suggest you consider reserving the Public Conference on the second floor of Mead Library. For more information on the Public Conference Room, please call the Mead Reference Desk at 459-3400, ext. 3422.
Rocca Room Policies
1. The Library Meeting Room is used primarily for Library activities and functions, but at other times, it may be used for educational, civic, cultural, and public information events by Sheboygan-area groups. The room is available on the same basis to all community groups, regardless of their beliefs and affiliations. Profit-making or merely social meetings do not usually qualify for this type of use. However, business, corporate, and for-profit organizations may qualify to use the room as described in Item 2 and Item 13. The room may not be used for hearings of an adversarial nature.
2. If it is available, the Meeting Room may be used by a business for a staff meeting which is not open to the public. The fee for this type of use is $50 (nonrefundable) which is payable in advance. At such meetings, you may not solicit customers or the public to buy, nor may you advertise any service or products. Additional charges may be made for using the Library’s equipment.
3. Library-sponsored programs have priority for Meeting Room use over all other requests. Apply for use of the room as soon as possible but no more than 90 days in advance (although application does not guarantee acceptance). The person who signs the application must be responsible to the Library for the facility. You may request only one room reservation at a time. Because of the demand for use of the Meeting Room, it may not be reserved on a continuing basis, and non-library groups usually are limited to two bookings per calendar year.
4. In order to maintain a safe and orderly environment for our customers, you may not hold meetings that would interfere with Library business because of noise or other factors (such as the use of paints, flammable, or toxic materials).
5. Use of the Library’s facilities is free, except as noted in Item 2, so no admission may be charged or donations collected in the library for programs. An exception may be made for meetings sponsored or co-sponsored by the Library for discussion groups or short-term classes involving small fees.
6. Scheduling a meeting in the Library for an organization does not constitute in any way an endorsement by the Library of the organization or its activities. Sorry, but you may not use the name, address, or telephone number of Mead Library as the address or headquarters of a group using the Meeting Room.
7. The Meeting Room is available generally at times the Library is open to the public, except weekends, but the director may make exceptions in unusual cases. No meeting may extend more than one hour past the Library’s closing time. Library-sponsored programs may be held at times the Library is not open to the general public.
8. Entrances to the Library will be locked at the regular library closing time. Library personnel are not available to admit those wishing to attend a meeting in progress after that time.
9. Library personnel will set up the room as arranged in advance. Meeting or program sponsors are then responsible for delivery of their supplies and equipment to the Meeting Room and for the operation of any equipment. Sponsors also are responsible for removing all their supplies and equipment immediately following the conclusion of the program. The Library is not responsible for property before, during, or after the program. Sponsors also must assure that the room is left in the same condition as they found it.
10. Smoking is not permitted in the Library at any time. The consumption of alcoholic beverages is prohibited at times when the Library is in operation. At times when the Library is closed, these beverages may be served by Library representatives or private event sponsors per the Bylaws and Policy Statements.
11. Except for Library-sponsored events, food service is limited to hot/cold beverages and light refreshments which do not require preparation or reheating on the premises. Other food service may be permitted if approved by the Director.
12. Groups using the Meeting Room must agree to hold harmless the Mead Public Library and the City of Sheboygan, their employees, elected and appointed officials, and their agents from responsibility and liability for any property damage, property loss, personal injury, or death which may occur during use of the Library facilities or which may occur subsequent to such use for any reason, including the service or consumption of any food or beverage on Library premises associated with the event.
13. The Meeting Room is available for use by for-profit organizations, corporations, or businesses for meetings which are open to the public when it is not being used for the types of programs described in Item 1. The same policies and practices apply to for-profit entities except: each for-profit entity is limited to one booking per calendar year, and any public meetings of for-profit entities may include only information about products or services, not actual product sales or provision of services for a fee. Mead Library will reserve a maximum of one continuous session of no longer than 4 hours duration per month in this category of public meetings sponsored by for-profit organizations.
For more information on using the Josephine A. Rocca Meeting Room, please refer to the Mead Public Library Bylaws and Policy Statements.
Mead Library's second floor Public Conference Room is intended for use by Sheboygan-area community groups of up to 15 people. The room is available on the same basis to all community groups, regardless of their beliefs and affiliations. For-profit or merely social meetings do not usually qualify for use of this room. However, business, corporate, and for-profit organizations may qualify to use the room as described below:
If it is available, the Public Conference Room may be used by a business for a staff meeting which is not open to the public. The fee for this type of use is $25 (nonrefundable) which is payable in advance. At such meetings, you may not solicit customers or the public to buy, nor may you advertise any service or products.
The Public Conference Room is available for use whenever the library is open. All meetings must end and participants must leave the building by the library's regularly scheduled closing time.
Reservations may be made up to one month in advance at the Information Services Desk or by calling 459-3400, ext. 3422. A group may not schedule a regular monthly use of the room for the indefinite future (e.g., every first Tuesday at 6 p.m.). Use is generally limited to two times per month. In general, the maximum reservation is limited to four hours.
No equipment is provided except for a dry erase surface which requires the use of special marking pens (which are kept in the room). Users are responsible for delivery and pick-up of their supplies and equipment as well as for the operation of their equipment. Users also are responsible for removing all their supplies and equipment immediately following the conclusion of their meeting. The Library is not responsible for property before, during, or after the meeting.
Mead Library's restrictions against smoking also apply to this room. Food service is limited to hot/cold beverages and light refreshments which do not require preparation or reheating on the premises. Users must leave the room in the same condition as they found it.
Mead Library has three private study rooms located along the north wall of the Quiet Study Room. Rooms 1 and 3 are available for use as individual private study rooms. Room 2 is intended for small study groups or conferences or tutor/student meetings. Rooms can be reserved for scheduled periods of use. Because of their location, use of all three rooms is limited to activities which do not interfere with the requirements of the Quiet Study Room and lights must be turned on while the rooms are in use.
Rooms can be reserved up to one week in advance at the Information Services Desk or by calling 459-3400, ext. 3422. Users may make up to three reservations per week and may use the room for a maximum of two hours per day and six hours per week.
Mead Library's restrictions against smoking, food and beverages also apply to these rooms. Users must leave the rooms in the same condition as they found them.